Printing Checks
ChurchTrac will allow you to print single or multiple checks at a time.
Printing a Single Check
To print just one check, select the transaction associated with the check you want to print. There is a "Print Check" button at the bottom of the following window.
In the following window, indicate the position on the page where the check will print.
Printing Multiple Checks
To begin, select "Print Checks" at the bottom of the Account Register screen.
The first thing you will see is a check selection list. Select as many checks as you would like to print. Once a check has been printed, it will be removed from the check selection list. If you need to reprint a check, double-click on the check in the register window and select "print check".
Check Printing Options
You can change the printing positions on your checks by adjusting the positioning of the fields. Select the "Printing Options" button, which opens up a window to allow position adjustment on the check. This is strictly done by trial and error, as your printer's alignment differs from one brand to another. Use a blank sheet of paper when you're adjusting the alignment and printing the test results, NOT the real check paper. Then hold it up to the light with the actual check behind it to compare and make sure it lines up. Make necessary adjustments, then print out a test run on another blank sheet.
To raise or lower a field, adjust the vertical position. All vertical positions are measured in inches from the top of the check. Smaller numbers will move the field higher on the check, and larger numbers will move the field position further down on the check. To move the field left or right, adjust the horizontal position. All horizontal positions are measured in inches from the left side of the check. In this case, smaller numbers will move the field to the left, and larger numbers will move the field to the right.
Check Style
ChurchTrac only prints the data that goes on the checks, such as Payee, Date, Amount, and Memo.
We support three different styles of business (Letter) size checks:
The first is the voucher style that has the check on the top 1/3 of the page, followed by two check stubs at the bottom of the page.
Secondly, you can choose the standard type that contains three full-size checks per page (no vouchers beneath or beside the checks).
Finally, we also support printing on the middle voucher style check, where the check is in the middle of the page, with a voucher above and below the check.
Pro Tips
Below are a few tips for using the printing checks feature:
The actual paper checks need to be purchased beforehand and customized with your church's address, check numbers, bank account number and routing number. These are available for purchase online or at most office supply stores. Typically, we recommend that you use checks that do not have pre-printed lines for the Payee, Date, etc., as this makes alignment more difficult. The generic Quicken/QuickBooks/Microsoft Money unlined (or lined), business-size checks work with ChurchTrac.
Aligning the margins is strictly done by trial and error, as your printer's alignment differs from one brand to another. Use a blank sheet of paper when you're adjusting the alignment and printing the test results, NOT the real check paper. Then hold it up to the light with the actual check behind it to compare and make sure it lines up. Make necessary adjustments, then print out a test run on another blank sheet.