How Do I Email My Church?

You can send mass emails to a single person, a group, or your entire church directory. This article is an overview of how to send emails using ChurchTrac.

Using Mailchimp to send your church email newsletters? Check out our ChurchTrac Mailchimp Integration ›

Before You Email Your Church
Sending Emails
Email Attachments
FAQS

Before You Email Your Church

ChurchTrac has multiple email-sending methods available. You will need to select your email-sending method before you can send an email. Navigate to Settings Admin Settings Bulk Email Settings to do this.

To learn more about bulk email settings, view our Email Options & Settings Article ›

Sending Emails

Below are the 4 easy steps to send an email in ChurchTrac:

Step 1. Select the Email Tab

The Email Tab is found by navigating to People Messaging Email.

How to mass email your church in ChurchTrac

Step 2. Choose who to Email

You are given the option to Email individuals from a Smart List or a Group.

Select who to send mass emails to at your church

If you have checked one or multiple individuals in the people screen, you will be given the option to “Include only names checked on the People screen”.

No One Reading Your Emails?

Our video breaks down all the reasons emails go unread and gives tips to help increase open rates.

Watch the 4 min video ›

Step 3. Compose your Message

Start with composing your email subject and body. When composing your email body, you can change font types, styles, and sizes. You also have the option to use code view if you wish to insert your own custom HTML code. If you are sending emails with ChurchTrac Mail, you also have the option to designate the Reply-To address.

Step 4. Test and Send your Email

After you have composed your email, you can send yourself a test message to ensure that your email sends and looks correct. After testing your email, you can send your email immediately or schedule it to send at a later day and time.

Email Attachments

To attach a photo or PDF, drag and drop that file into the box with the dotted line above the "Send" button, or select that box to open your computer's files and choose the item you wish to attach.

FAQS

What is the maximum number of emails I can send with ChurchTrac?

If you're using ChurchTrac Mail, the sending limit is 500 email recipients/day. There is no third-party sending limit.

Is ChurchTrac Mail free?

ChurchTrac mail is fully included with every current ChurchTrac Standard and Plus subscription. Older plans will need to upgrade in order to use this feature.

Can I send emails with SMTP?

Yes, but we do not recommend this method as deliverability is questionable. While SMTP is an available option, we no longer offer support for email sending via SMTP. Learn more about sending mass emails with ChurchTrac in our Email Options & Settings Article ›